For exhibitors
Exhibitor info
The key information about taking part in the fair, participation fees and exhibition space.
Participation fee
Every exhibitor pays a participation fee (395€ + VAT) to take part in the fair.
If a co-exhibitor shares the same stand, the participation fee (395€ + VAT) applies to them as well. The main exhibitor is responsible for registering the co-exhibitor, complying with the participation terms and paying the invoices.
The participation fee includes:
- fair invitations according to stand size:
- up to 12 m² – 25 invitations;
- up to 20 m² – 50 invitations;
- 21 m² and over – 100 invitations;
- publication of the company's contact details and fields of activity on the fair website;
- publication of the company's information in the fair magazine;
- consultations regarding participation and additional services;
- exhibitor and builder passes;
- general fair marketing and advertising according to the media plan;
- participation in fair events intended for exhibitors.
Registration
To take part in the fair, please first complete and submit the participation and registration form.
Based on the information given on the registration form – including the desired exhibition-area size, location preference and field of activity – the organiser plans a suitable exhibition area for the exhibitor. After the registration form is received, the exhibitor is sent a confirmation together with the area location and further information.
When arranging exhibition areas and stand layouts, the organiser takes the exhibitor's wishes, the nature and field of the display and the order in which registration forms are received into account where possible. Registering earlier therefore gives a better chance of choosing a suitable location.
By submitting the registration form, the exhibitor confirms their wish to take part in the fair and agrees to the provisions set out in the fair participation contract, the participation terms and the general participation terms.
Before submitting the registration form, please review the fair's participation terms and general participation terms.
Indoor exhibition space
The exhibition-area price depends on the stand size and the chosen area type.
| Area type | Ground floor €/m² | 1st floor €/m² |
|---|---|---|
| Row stand – open on 1 side | 95 | 85 |
| Corner stand – open on 2 sides | 105 | 95 |
| End stand – open on 3 sides | 115 | 105 |
| Island stand – open on 4 sides | 125 | — |
Prices are in euros per square metre and exclude VAT.
The exhibition-area rental price includes:
- the right to use the exhibition area;
- general lighting of the exhibition hall;
- a one-time cleaning of the stand area before the fair opens;
- cleaning of the aisles and common areas between stands during the fair;
- general security of the fair centre.
Stand construction, furniture, electrical connection, equipment and other additional services are ordered separately as needed, either on the organiser's website or using the exhibitor's own resources.
Outdoor exhibition space
When renting outdoor space, the exhibitor receives an agreed-size exhibition area for their own use, which can be arranged according to the needs of their display.
The outdoor area price is 25 €/m² (excluding VAT).
The exhibitor may bring the necessary equipment – for example a tent, structures, furniture, lighting, floor covering, advertising materials and anything else needed – themselves, or order it separately through the fair organiser.
The outdoor area is well suited for exhibiting larger products, vehicles, equipment, machinery and demonstration areas.
If desired, ready-made or partially equipped display solutions and other necessary additional services can also be ordered through the organiser.
Seminar rooms
Seminar rooms can be booked through your exhibitor booking — pick a room and a rental period of 1, 2 or 3 days. You may book several rooms.
| Room | Location | Size | 1 day | 2 days | 3 days |
|---|---|---|---|---|---|
| Room 1 | Ground floor | 30.5 m² | €395 | €710 | €990 |
| Room 2 | Ground floor | 24.8 m² | €325 | €585 | €810 |
| Room 3 | Ground floor | 24.8 m² | €325 | €585 | €810 |
| Room 4 | Ground floor | 21.5 m² | €295 | €530 | €740 |
| Room 5 | Ground floor | 25.1 m² | €325 | €585 | €810 |
| Room 6 | Ground floor | 24.5 m² | €325 | €585 | €810 |
| Room 7 | Ground floor | 25.1 m² | €325 | €585 | €810 |
| Rock Lounge | 1st floor | 164.0 m² | €1095 | €1970 | €2740 |
Prices exclude VAT.
The rental price includes:
- use of the room for the chosen period;
- general room lighting;
- standard electricity use;
- pre-handover cleaning of the room;
- a private WC in the ground-floor rooms;
- separate men's and women's WCs in the Rock Lounge.
Furniture, chairs, tables, sofas, TV screens and other furnishings can be ordered separately from the additional-services price list, as needed.
Catering and drinks can be ordered separately from Nordic Catering.
Exhibitor parking
Exhibitor parking is behind Unibet Arena, in the loading area. Spaces are limited and traffic is managed on-site by a traffic controller, whose instructions must be followed. Parking spaces must be pre-registered in your exhibitor booking.
| Stand size | Max cars | Price / car / day |
|---|---|---|
| Up to 12 m² | 1 | €5 + VAT |
| 13–20 m² | 2 | €5 + VAT |
| 21 m² and over | 3 | €5 + VAT |
| Vehicle + trailer or van / flatbed truck | By pre-registration | €10 + VAT |
Prices are per car per day and exclude VAT. For each vehicle the make and registration number must be entered.
Good to know:
- An invoice is issued together with the parking registration; the space is confirmed once the invoice is paid on time.
- A vehicle with a trailer, or a van / flatbed truck, must be pre-registered to avoid confusion in the parking area.
- Parking tickets and permits are issued from the 1st-floor info desk; the permit must be visible in the vehicle.
- If spaces remain after the pre-registered ones are allocated, more can be bought during the fair from the 1st-floor info desk.
- Park only in the designated area and follow the traffic controller's instructions.
- A space that is not pre-registered or not paid for is not guaranteed.
